Transcripts
Transcripts will
be furnished to other colleges, agencies or to
the student only upon receipt of a written
request from the student. Forms can be
obtained in the Student Records Office, county
center offices, or on the College Web site. The
student may also mail or fax the request for
transcript. The Student Records Fax number is
(864) 941-8566. Transcripts will not be issued if student has
any debt to the college.
The transcript
fees: $3 - issued directly to student; $5 -
mailed; $10 - FAXED.
Security
of Student Records
The
privacy and confidentiality of all current and
former student records shall be
preserved at Piedmont. Student records are
maintained and safeguarded by the Student
Development Division. Each student has the right
to inspect and challenge the accuracy of his/her
records.
Only
the student may view his or her record or
request in writing any issuance of the record.
If other individuals wish
to review or receive copies of a student’s
record, they must have the student’s written
permission to view or receive a copy. Parents or
guardians may, upon validating that the student
is a dependent, view or receive a copy of the
student's record.
I.
Methods of Furnishing Student Records
Information
The
following are exempted from the requirement of
written student permission:
-
Other
school officials who have legitimate
educational interest.
-
Authorized
representatives of the Comptroller General,
administrative head of an educational agency
or state education auditors.
-
Judicial
representatives in compliance to a subpoena
or law enforcement order. (A copy of this
order would be placed in the student’s
record with date of issuance posted.)
-
Agency
representatives in connection with a student
application for a receipt of financial aid.
Separate
files are maintained for records in the
following categories: (1) academic, (2)
disciplinary, (3) counseling, (4) financial aid
and (5) placement. When justified by legitimate
law enforcement needs, the campus public safety
office may maintain confidential records
relating primarily to its investigative
function.
II.
Furnishing Student Records Information
Piedmont
Technical College is mandated by the 1974
Buckley Amendment, Family Education and Rights
to Privacy Act, Public Law 93-380, to guarantee
each student’s academic privacy. The following
procedures are in place to assure compliance
with the Rights to Privacy Act.
-
Transcripts
and enrollment verifications will be issued only
by Student Records personnel.
-
Information
that may be issued to an inquirer
either in person or over the telephone:
a.
enrollment status
b. attendance dates
c. curriculum
d. graduation status
e. location of classes (if legitimate
reasons are demonstrated)
-
Information
that cannot be issued to anyone over
the telephone (including the student):
a.
Social Security number
b. grades
c. GPA
d. AP status
e. telephone number*
f. address
*Issued
only with approval of the Vice President for
Student Development.
The
information listed in number three cannot be
issued to parents, friends, brothers/sisters,
etc., either in person or over the telephone.
(Parents who can provide documentation that the
student is claimed as a dependent may have
access to this information.) A signed Request
Authorization must be obtained to authorize
release of this information to anyone. The
release of restricted information will be the
responsibility of Student Records staff so that
proper documentation can be maintained.
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