Date Posted: July 14, 2021
Deadline: August 13, 2021
Organization: City of Abbeville
Location: Abbeville
City: Abbeville
Website: View Website
Job Type: Full Time
Education and Experience:
High school graduate with vocational/technical school training in computer operation/secretarial skills, and 3 - 5 years of general secretarial including computer operation and word processing experience; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
Knowledge:
Knows the methods, procedures, policies, and activities of the department. Knowledge of general office procedures and secretarial methods. Knowledge of general office equipment and computers. Knowledge of the calendars, records, reports, files, and ledgers which must be prepared and maintained.
Skills/Effort:
Ability to make arithmetical computations with accuracy. Ability to operate general office equipment. Proficiency in the use of computers.
Clerical, typing/data entry, verbal and written communication, organization, and telephone skills.
Ability to establish and maintain effective working relationships with co-workers, the public, supervisor, and all other groups and individuals involved in the activities of the department.
Ability to use judgment and discretion in the performance of duties, and to perform duties without the need of direct supervision.
Ability to provide assistance to others in various departmental activities.
Working Conditions:
Conducts duties in an office environment with no significant exposure to environmental conditions. Requires ability to work under a degree of stress related to duties that require constant attention and meeting deadlines.
Physical demands are restricted to office work requiring lifting/moving of items up to 10 pounds.
Occasional travel is required; no overnight travel is required.
Job requires the operation of standard office equipment, including a computer for the input, retrieval, and maintenance of data.
Other physical/mental requirements may apply.
GENERAL SUMMARY
Under general supervision provides administrative assistance to the Director of the Public Utilities Department. Types, prepares copies, serves as phone receptionist, maintains records and ledgers, maintains schedules, etc. Reports to the Director of Public Utilities.
PRIMARY DUTIES AND RESPONSIBILITIES
Files and maintains records of various documents such as memorandums, letters, outgoing correspondence, reports, work orders, invoices, incident reports, revenue, and usage reports, etc.
Compiles and submits a variety of monthly, quarterly, and annual departmental internal and external reports related to electric, water, and wastewater.
Serves as phone receptionist to the department answering questions, routing telephone calls, relaying messages, etc.
Performs data entry and is proficient with Microsoft suite products such as Excel and Word.
Operates general office equipment such as, copier, computer, calculator, two-way radio, security system, fax machine, etc.
Performs other related duties as required.
100 Court Square
Abbeville, SC 29620
United States
Our organization does not discriminate on the basis of race, color, religion, national origin, age, sex, sexual orientation, or disability.