Administrative Specialist II

Under supervision of Administrative Assistant performs a variety of routine secretarial, clerical or specialized duties to ensure that the office functions are performed in a timely manner. Communicates effectively both verbally and in writing. Assists the public and others in person or by phone. Routes calls to appropriate person. Operates two way radio relaying and receiving messages from road crews to repair shop and office staff. Assists foremen or their assistants with various types of paperwork. Receives and opens incoming mail, routes to supervisor; sends acknowledgments or form letters in response to routine inquiries in accordance with standing instructions. Performs standard clerical duties following established methods and procedures; these duties may include a wide range of typing responsibilities. Works shifts according to snow plan operating the two-way radio during removal of ice and snow; receives calls from general public and law enforcement. Assists in helping with various reports. Prepares utility abstracts. Files. Edits or proofreads informational material such as brochures, pamphlets and reports. Operates computer using Excel, Microsoft Word, and HMMS (Highway Maintenance Management System). Performs other duties as required.