Office Administrator

Power Pool Plus is a leader in industrial generator solutions and refrigerated power products. We are seeking a highly organized and detail-oriented Office Administrator to manage our daily financial operations and administrative tasks. This role is ideal for a proactive individual with strong QuickBooks skills who can balance financial precision with the operational needs of a busy office. You will be responsible for receivables and payables, financial reporting, and supporting our production team through parts ordering and project tracking.

Key Responsibilities:
Financial Management
• QuickBooks Management: Maintain accurate and up-to-date records of all financial transactions.
• Accounts Payable (AP): Process vendor invoices, verify receipts, and ensure timely payment of bills.
• Accounts Receivable (AR): Generate and send customer invoices, track payments, and perform collections follow-ups as needed.
• Financial Reporting: Prepare and review monthly Profit and Loss (P&L) statements and balance sheets for management review.
• Account Reconciliation: Perform monthly bank and credit card reconciliations to ensure accuracy.
Operations & Administration
• Parts Ordering: Research, source, and order parts/materials required for projects; track shipping and manage vendor relationships.
• Project Coordination: Support multiple ongoing projects by maintaining organized digital and physical files.
• Invoicing & Billing: Coordinate with the team to ensure project milestones are billed accurately and on schedule.
• Office Support: Handle general administrative tasks including answering phones, managing correspondence, and maintaining office supplies.