Procurement Manager

Ambassador Commitment: Create meaningful connections and inspire actions that will have a lasting impact on conservation.

Responsibilities: Develops bid documents for complex solicitations and requests for proposals (RFP) and places all required advertisements for solicitations.  Conducts all bid meeting requirements from beginning to completion.  Serves as chairperson of the purchasing committee to evaluate the RFP to determine the most responsive and responsible proposer meeting all required specifications, terms and conditions of the solicitation.  Negotiates prices and terms. Makes contract awards and provides notification to bidders/proposers and provides contract administration until the completion of the contract.

Works with staff in formulating specifications for equipment, materials, supplies, construction and services. Authorizes purchases of equipment, goods and services for Riverbanks by reviewing and approving purchase orders within the scope of the Procurement Policy.  Contracts, manages and coordinates all capital construction, repairs, operational, professional and consulting services.  Acts as liaison between departments, contractors and architects during construction process.

Proposes procurement objectives, policies, programs and procedures for the purchase and acquisition of materials, supplies, equipment and services; develops with approval of Riverbanks’ attorney, standard forms including invitations to bid and request for proposals, purchase orders and contracts; designs forms required to carry out provisions of the procurement policy; strategic planning and continuity of operations (COI) updating current procurement policies and procedures for Commission approval as needed.

Oversees receipt of goods and services and payment to vendor upon satisfying the terms, conditions and costs as outlined on the purchase order and any applicable contracts.  Resolves discrepancies with vendors through written and verbal inquiries.

Program Administrator for the Bank of America credit card program.  Orders cards, sets up accounts, trains users in the WORKS business system to allocate transactions for proper posting, audits documentation for procurement compliance, determines the monthly use tax resulting from credit card purchases.                                                      

Responsible for the direction and management of one (1) employee within the Finance Department.  Serves as backup within the department as needed.

Maintains auditable procurement records to include complete documentation of competitive bids and proposals, order histories, vendor files, etc.; acts as Riverbanks’ representative on all matters pertaining to procurement. Reports to the Chief Financial Officer.