Accounts Payable Manager

Morgan Corp. is currently searching for an Accounts Payable Manager in Duncan, SC.

Provides strong leadership to the Accounts Payable department. Ensures that the department operates smoothly, maintains accurate and complete records regarding payments to suppliers, lenders, and employees, and hire, train, and support Accounts Payable staff members. Serve as a liaison between the Accounts Payable department and external parties, including lenders, suppliers, and government agencies. Focuses on optimizing department processes and building lasting relationship with others within and outside of Morgan Corp. Oversees the routine department activities, such as processing invoices, disbursing payments, to ensure that they are completed accurately and on time. Developing, implementing, improving, and enforcing budgets, policies, and department controls to increase accuracy and efficiency.

Job Responsibilities:

• Manage team of AP personnel.
• Initial point of contact for accounts payable team for support in troubleshooting entries and payments
• Coordinates team on the completion of AP weekly, month end, and year end close entries and processes
• Acts as subject matter expert in accounting processes, including but not limited to fixed assets, payables, and deposits to assist with troubleshooting and training.
• Collaborates in the development and introduction of accounting processes and procedures for continuous improvement and efficiency of accounting methods.
• Provides training and supervision to the accounts payable team.
• Assists in the implementation of and manages the continued use of various technology tools to enhance the accounts payable processes.
• Ensures that all accounts payable inquiries and research requests are answered in a timely manner, including responding personally as needed.
• Implements firm policies and procedures pertaining to accounts payable and ensures they are followed.
• Supervises the setup of all new vendors, including receipt of w-9s and certificate of insurance forms at setup, as well as updated certificate of insurance as needed.
• Reviews select disbursements and journal entries to assure proper coding and approvals, providing peer review and data entry approval.
• Encourages and exemplifies excellent service to internal and external customers.
• Managing day to day processing of invoice creation; daily invoice imports & invoices postings are completed within the established production timelines. This includes maintaining approval workflow & providing support and training on invoice approval processes.
• Mentoring staff is important as you will ensure team members acquire necessary skills and performance attributes in line with business and personal development.
• Create performance plans, assess performance, and provide performance feedback. Attention to detail. Analytical thinking and attention to detail are important as you will be conducting many reporting needs.
• Assists in monitoring the reconciliation compliance for accounts payable.
• Maintains AP schedules for actions such as prepaids and accrued expenses.
• Tracks the receipt and entry of monthly and contract invoices to the correct calendar month.
• Prepares department metrics on a monthly and quarterly basis.
• Prepares and provides reports as requested.
• Reviews, prepares, and distributes 1099's per IRS guidelines. Remain current on these regulations.
• Create and produce daily, weekly, monthly, quarterly metrics to measure production, performance, and established departmental goals.
• Ensures monthly payments and deposits are posted in a timely manner.
• Provides AP workflow analysis to management as needed.
• Prepares and enters select transactions into accounting system.
• Reviews select disbursements and journal entries to assure proper coding and approvals, providing peer review and data entry approval.
• Sorts and reviews invoices and check requests for proper account codes, job cost codes, discounts, payment terms.
• Processes payment batches on a weekly basis.
• Sets up vendors and provides vendor maintenance within the accounting system.
• Keeps a complex record and filing system of all accounts payable vendor files and other financial records.
• Creates and maintains efficient work processes and desktop procedures for the AP team.
• Management and tracking of 1099 vendors.
• Full cycle accounts payable invoice processing.
• Perform 3-way matching, batching, and coding of invoices.
• Process vendor invoices timely and accurately
• Review and process employee expense reports and ensure compliance with companies travel and expense policies.
• Maintain accounts payable subledger and research and resolve any discrepancies.