Administrative Assistant (55260)

Date Posted: November 4, 2020

Deadline: February 26, 2016

Organization: SCDOT

City: Saluda

Website: View Website

Wages/Salary: $26,139.00 - $48,361.00 Annually

Requirements:

A high school diploma and four(4) years of related work experience that is directly related to the
area of employment; or an approved acceptable equivalence in accordance with State Human
Resoures Regulations. A bachelor's degree may be substituted for the related work experience.

Job Description:

Verifies employees time and leave for accuracy in the SCEIS system. Generates missing time collision reports to ensure there are no discrepancies. Uses the STARS system to enter monthly
mileage reports. Verifies that employees time are entered and mileage are charged to the same
project. Prepares all items that must proceed and accompany monthly estimates, prompt
payment clause, uploads estimates to share point and notifies necessary parties. Maintains
inspector certification spreadsheet for the Saluda Construction office to ensure that all
certification requirements are current. Coordinates reservations for hotel stay when attending out
of town certification schools. Acts as office manager for Saluda Construction. Answers incoming
calls serving as a liaison between agency management and general public to provide information
and address concerns. Assists in providing construction project information to inspectors and
other department personnel as well as the general public. Assists with filling out EPMS forms,
Position Description forms and other personnel matters. Complies and submits all forms for new
hires, transfers, promotions, terminations and any other necessary personnel forms. Attends
benefit meetings and informs employees of any changes. Updates office personnel on any policy
and procedure changes. Keeps personnel correspondence and project files organized and
updated. Takes inventory of all SCDOT property at the end of each fiscal year. Plans, coordinates
and executes the ordering of all supplies for the office with procurement card or creating a
shopping cart or requisition in SCEIS system. Responsible for taking bids on items that cost more
than $3,000.00. Processes 3025 form (Charge Memorandum) to transfer funds from
procurement card projects. Receives contractors certified payrolls and verifies against Wage
Regulation Reports. Reviews DBE reports and records information into the DBE status
spreadsheet. Composes cover letters for all EEO submittals including State Type Inspections,
Monthly Trainee Reports. Enters samples and certifications into Site Manager as needed.
Coordinates all incoming mail to include independently reviewing, distributing, and sorting as
necessary in order of urgency. Performs other related duties as required by the RCE.

Schedule:
Monday - Friday (8:30 - 5:00)
Application Process:
Apply online