Accounting Specialist

Job Description:

Performs routine clerical, accounting and administrative work for the City?s accounts payable function. Assists with the processing of the City?s payroll.

1.Receives and sends invoices for department approval. Obtains final review from the City Administrator before paying invoices. Files invoices and receipts after payment. Verifies account codes for proper assignment of budget expenditure.
2.Prepares invoices for reimbursement for services.
3.Answers the telephone and directs calls, answers questions, and takes messages.
4.Prepares claims for administrative or governing body approval.
5.Assists in the preparation of monthly financial reports, post accounts payable, payroll and cash receipts in ledger. Assists in reconciling bank statements and in the preparation of financial reports for Mayor, Council and Department Heads.
6.Assists in the preparation of daily bank deposits. Takes deposits to the bank and take mail to the post office.
7.Prints fiscal year reports for accounts payable, cash receipts and payroll. Purges accounts and enters budget amounts and new accounts for the new fiscal year.
8.Processes purchase order requests and verify procurement has been met.
9.Review all invoices for appropriate documentation and approval prior to payment
10.Sort and distribute incoming mail
11.Prioritize invoices according to cash discount potential and payment terms
12.Process check requests
13.Audit and process credit card bills
14.Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
15.1099 and contract maintenance
16.Respond to all vendor inquiries
17.Reconcile vendor statements, research and correct discrepancies
18.Assist in month end closing
19.Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
20.Assist with other projects as needed
21.Communicates with vendors to ensure account issues are addressed and resolved.
22.Performs related duties as required.