Accounts Payable Manager

Job Description Summary: The Accounts Payable Manager is a full time non-exempt position and reports to the Controller. Responsibilities include but not limited to: Data Entry Check all invoices for proper signatures, coding and supporting documentation (W-9, student list, E.A.R., detail receipts, MapQuest), reroute invoices needing more signatures, request other information Enter invoices, Check Requests, Travel Expenses on a daily basis File in holding folders Process Checks Print checks and check register weekly Match check copy with invoice Ensure correct sales or use tax has been coded Make copies or remove remittance from invoices to be mailed with checks Submit check copies with invoices and check register to Controller for review Submit checks over $10,000 to Vice President of Finance for signature Stuff checks with remittance Distribute checks to mailroom, call/email for pick up, hand deliver CNNGA and City of Clinton to avoid late fees Other check processing as needed for invoices that cannot wait for regular run Process Student Refund Checks Compare student refund report received from the Student Accounts Manager to refund sheets approved by the Controller to verify the correct amount of refunds being issued before processing checks/Direct Deposits Print student checks Submit check copies with invoices and check register to Controller for review Process Direct Deposit file Submit Direct Deposit report to Controller for review Upload ACH file to the bank Vendor Files and Statements Set up new vendors as needed; include 1099 information if necessary Keep vendor files current Review statements for invoices paid, request unpaid invoices from vendor, route for approval Miscellaneous Pay NeoFunds by Neopost online for the mailroom postage Respond to vendors, staff and faculty inquiries about invoices Scan checks, direct deposit advices, and invoices into DocuPhase Other duties as assigned 1099s Review and check the vendors and amounts Print and mail the 1099s Prepare the 1096 for signature and mail Outstanding Checks Research outstanding checks to see if they should be submitted as unclaimed property