Date Posted: November 4, 2020

Deadline: November 16, 2017

Organization: Ascend Performance Materials

Location: Greenwood

City: Greenwood

Website: View Website

Job Type: Full Time

Wages/Salary: Depends on experience



Must have a minimum of at least 5-8 years of administrative experience or an equivalent of  10-12 years of relevant experience, including position as an Executive Assistant for a minimum of 2 years.



  • Expertise in Microsoft Office (Word, Excel, PowerPoint). Knowledgeable in MS Publisher is a definite advantage

  • Proficient in VISIO

  • Proficient in Access

  • Highly sensitive to confidential information

  • Excellent interpersonal and influencing skills

  • Excellent communication with all levels of the organization

  • Excellent communication skills, including but not limited to telephone, face-to-face, technical writing and correspondence

  • Outstanding organizational skills and attention to detail to enable planning, execution and implementation in a timely manner

  • Must be highly adaptable, flexible and efficient in handling multiple priorities simultaneously

  • Results oriented, self-motivated and the ability to handle high volume of work


Community Relationships:

Emphasis on having a good relationship with the community is very important to Ascend. This role will be instrumental in working with the Site Director and HRBP to create an annual Community Relations Budget. In addition, this role will work with key leaders within Ascend on how to ensure the proper utilization of the Ascend Cares program for the GWD site. You will be responsible for managing the continuous incoming requests to Ascend GWD Site for support and/or sponsorships within the community. You must be capable of leading the volunteer program at GWD and participate

Additional volunteer engagement in the community is a real asset.

Physical Requirements:

No physical requirements –However -outstanding attendance rate is needed to achieve or accomplish various duties of the job responsibility.

Job Description:


Administrative Representative responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. Leading the Site Community/Communication Team. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, Power Point, Word VISO and other types of office equipment. Reports to the Site Director while also supporting the Gwd. Site Leadership Team.


(This information is intended to be descriptive of the essential functions of the position. The following examples do not identify all duties performed by any single incumbent.)


  • General administrative support including, but not limited to, travel arrangements, interview schedules, calendar management, customer and vendor visits, catering and meeting arrangements

  • Presentation preparation and editing for Site Director and executive level leadership presentations, as and when needed

  • Submit and reconcile expense reports

  • Provide general support to visitors

  • Act as the point of contact for internal and external clients

  • Compile monthly business metrics and reports

  • Compile daily, weekly and monthly reporting for Gwd. Site Director and SLT

  • Provide support to the site HR Team, as and when needed

  • Leads GWD Community Relations/Communications Team

  • Site Contact and Coordinator for iAscend Gwd. Site Page

  • (ACS) Ascend Communication System User for Gwd Site

  • SAP User for Admin. Requisitions and Stores Cycle Count Monthly Adjustments.

  • Enters LMS Training documentation for Gwd. Site

  • Concur Travel Contact for Gwd. Employees (includes assisting employees with travel reports.)

  • Gwd. Contact for all catering and café meeting requests

Application Process:
Apply online