Date Posted: August 12, 2022

Deadline: September 12, 2022

Organization: Harmony at Five Forks

Location: Other

City: Simpsonville

Website: View Website

Job Type: Full Time

Requirements:

Personnel:

  • Order background checks, compile test results and advise when applicant has successfully completed pre-hire process
  • Process new hire paperwork and ensure accuracy and completeness
  • Work with Department Heads to identify open positions, advertise and interview potential candidates if appropriate
  • Initiate and track FMLA absences (FMLA, ADA) working with Human Resource Department
  • Assist with employee relations and progressive counseling as needed
  • Overseas Worker's Compensation forms and process for the community
  • Provide all departments with personnel forms and/or packets
  • Deliver New Hire orientation for all new hires in accordance with State regulations and Harmony Senior Services policies and procedures
  • Responsible for all aspects of managing the Concierge team and their scheduling to meet the business needs of the community.
  • Payroll
    • Check payroll weekly to ensure no missed punches and correct as needed
    • Bi-weekly transmittal of payroll data to payroll servicer
    • Daily update of Hourly Budget/Actual Staffing Summary (Daily Staffing Report)
    • Time clock administration
  • Employee Benefits/Support
    • Work with Benefits Coordinator to administer all benefits as applicable per team member's status
    • Order employee name tags (temporary and permanent)
    • Order employee uniform (Healthcare and Housekeeping)
    • Track information for TB updates and Hepatitis B vaccine
  • Resident business files and personnel files
    • Create, maintain, and update resident and employee files according to state, federal and corporate guidelines
    • Review and Audit files at least quarterly to ensure accuracy after initial set-up

Administration:

  • Maintain office equipment in good working order; maintain and supervise office supply inventory
  • Maintain state registration and inspection forms and reports
  • Assist Department Heads with ordering supplies and inventory
  • Create temporary employee badges and order permanent badge, swipe card (if appropriate), business cards (if appropriate)
  • Ensure OSHA compliance completing required forms as applicable

Customer Service

  • Provide superior customer service when interacting with residents, families, visitors, and staff

Requirements:

  • AA Degree preferred in accounting or business, or equivalent experience
  • Three years' experience working in Accounts Payable/Receivable
  • Three years' experience working in Human Resources/Benefits administration
  • Excellent organizational, interpersonal, and communication skills
  • Demonstrated ability to use accounting software programs and Microsoft Office
  • Must be able to lift, carry, and push up to 25lbs
  • Demonstrated ability to meet project deadlines
  • Ability to analyze reports and identify issues that could affect day to day business operations
  • Excellent customer service skills
Job Description:

STATEMENT OF JOB:

The Business Office Manager will be responsible for all business and office management functions of the community.

Responsibilities include but are not limited to:

Resident and A/R related duties:

  • Resident Billing
    • Produce and mail resident invoices by the 20th¬†of each month
    • Send rent increase and Level of Care change notifications in compliance with resident agreement notification periods
  • Cash Receipts
  • Deposit rent checks within 24 hours of receipt and input into accounting system within 24 hours of deposit
  • Maintain copy of deposit receipts and checks for each deposit
  • Monitor accounts receivable and communicate past due accounts with Executive Director. Apply late fees as appropriate
  • Lease Summary, Move-In/Move-Out Report, Average Residency
  • Maintain and update with each change
  • Resident surveys
  • Mail to families and residents according to schedules

Payables:

  • Accounts Payable
  • Code invoices
  • Obtain necessary approvals from the Executive Director and applicable Department Heads, and forward to corporate office every Friday
  • Maintain vendor contracts and files
  • Declining balance spend-down sheets
  • Update and distribute to the appropriate Department Heads at least weekly
  • Petty Cash
  • Monitor and balanc
Schedule:
Application Process:
Apply on company website.
Employer Address:

345 Five Forks Road
Simpsonville, SC 29681
United States

Our organization does not discriminate on the basis of race, color, religion, national origin, age, sex, sexual orientation, or disability.